MITSUBISHI JISHO INVESTMENT ADVISORS,INC.

Japanese

A Love for People A Love for the City  MITSUBISHI ESTATE GROUP

Protection of Personal Information

Matters for which the "Act on the Protection of Personal Information" Requires Public Disclosure

In accordance with the provisions of Japan’s Act on the Protection of Personal Information ("the Act"), MJIA will publicly disclose the matters set out below.

  1. 1.Purpose of personal information

    1. (1) Purposes of use of personal information in cases where such information is obtained through other methods than directly through written form

      Personal information obtained by MJIA shall be used for the purposes enumerated below. Please note that the term "customers" hereinafter refers to unitholders and other investors and individual service users of the company’s clients (i.e. investment companies, SPCs for investment purposes or other types of corporation or union, trustees, etc., collectively referred to hereafter as "funds, etc.") of the company’s financial instruments business (investment management, investment advisory and agency businesses, and Type II Financial Instruments Business) or real estate transaction businesses.

      1. ⅰ. To respond to customers exercising their rights and to fulfill obligations to the funds, etc., based on the provisions of Japan’s Financial Instruments and Exchange Act, Investment Trust and Investment Corporation Act, Companies Act and other applicable laws and regulations, as well as the applicable securities-related and other laws and regulations of other countries (hereafter collectively referred to as "applicable laws and regulations").
      2. ⅱ. To provide notices on information about the business of funds, etc., as well as other conveniences to customers.
      3. ⅲ. To create and submit an investor registry and various reports based on the applicable laws and regulations, and to create various data on customers, perform information management, attribute analysis, and disclosure of the data obtained.
      4. ⅳ. To ascertain the credit status of the lessor of a property which the funds, etc., own or are considering acquiring, or of the person who is considering leasing the property.
      5. ⅴ. To acquire, sell, broker, manage, transfer, and loan investment assets that are managed by the company for funds, etc.; to implement research, information gathering, and reviews thereof; and to perform duties related thereto.
      6. ⅵ. To respond to inquiries and requests for sending materials from customers and people who are considering buying and selling securities issued by the funds, etc.
      7. ⅶ. To perform duties related to the issuance of securities by the funds, etc., the borrowing of funds and procurement of other financing from the funds, etc.
      8. ⅷ. To conduct verification at the time of transaction and/or perform know-your-customer (KYC) diligence based on Japan’s Act on Prevention of Transfer of Criminal Proceeds and other applicable anti-money laundering (AML) and counter financing of terrorism (CFT) regulations of other countries.
      9. ⅸ. To use for research and analysis in processes such as market trend analysis, customer satisfaction surveys, or product development.
      10. ⅹ. To fulfill corporate obligations, exercise rights, and implement measures incidental thereto.
      11. ⅺ. To perform duties pertaining to settlement related to the funds, etc., and other accounting and taxation.
      12. ⅻ. To screen and select candidates when officers or employees are being recruited.
      13. ⅹⅲ. To conduct business related or incidental to the above.
      14. ⅹⅳ. To provide personal information to a third party to the extent that such disclosure is necessary to achieve any of the above.
    2. (2) Types of third-party disclosures that must be discontinued if the subject of the information requests it

      There are times when disclosure is needed to achieve one or more of the purposes listed above under section (1). In such a case, MJIA will disclose a person’s name, the title, the group/department/ government agency to which he/she belongs, address, phone number, fax number, email address, real estate information, and other required information orally, in electronic data, or in printed media such as a mailing label, list, or the like.

      Third-party disclosure of such information will be discontinued upon the request of the subject of the information.

    3. (3) Joint use of publicly disclosed information

      Under the circumstances listed below, MJIA makes joint use of personal information as it pertains to a transaction in which MJIA has acquired real estate.

    4. Joint use of personal information pertaining to real estate transactions Joint use of personal information pertaining to solicitation of acquisition of foreign funds
      Parties with which information is jointly used Members of the Real Estate Information Network for East Japan; the Japan Association of Real Estate Appraisers, and its members; and members of any prefectural association of real estate appraisers Mitsubishi Estate Co., Ltd. (scope limited to investment management business operations), MEC Global Partners Holdings LLC, TA Realty LLC, Europa Capital LLP, Pan Asia Realty Advisors (Singapore) Pte. Ltd., and CLSA Real Estate Limited
      Types of personal information that may be jointly used Factors affecting price, including information pertaining to the property itself (location; price; lot size or floor space; width of street in front of the property; etc.) and information regarding the larger environment (legal restrictions; features of the local area; etc.) The title, name, and business contact of the customer’s person in charge (limited to corporations)
      Purpose Real estate surveys; due diligence Appropriate execution of the business management operations of the Mitsubishi Estate Group, including proposals and introductions of various products and services, research and development, and ascertaining and managing various risks, etc.
      Parties responsible for management Real Estate Information Network for East Japan; Japan Association of Real Estate Appraisers, and its members (the prefectural associations of real estate appraisers) Mitsubishi Estate Co., Ltd., MEC Global Partners Holdings LLC, TA Realty LLC, Europa Capital LLP, Pan Asia Realty Advisors (Singapore) Pte. Ltd., and CLSA Real Estate Limited
    5. 2.Retained personal information that must be made readily accessible to the subject of the information

      MJIA hereby publicly announces the following matters regarding its retention of personal information:

      1. ⅰ. Name of the entity that handles personal information: Mitsubishi Jisho Investment Advisors, Inc.
      2. ⅱ. Purpose of retained personal information: Services, appraisals, and other operations relating to real estate investments.
      3. ⅲ. Procedures connected with disclosure and correction of personal information, discontinuation of its use, etc.
        Please refer to Article 3., "Matters connected with requests for disclosure, etc.," for detailed information.
      4. ⅳ. Mail complaints and requests to:
        Mitsubishi Jisho Investment Advisors, Inc.
        Officer for Personal Information Disclosure or Other Requests
        Human Resources and General Affairs Department
        6-5, Marunouchi 1-chome, Chiyoda-ku, Tokyo 100-0005
    6. 3.Matters connected with requests for disclosure, etc.

      1. (1) Retained personal information for which disclosure may be requested

        Disclosure of the following types of retained personal information may be requested.

      Personal information contained in reports connected with real estate investments Location of an investment property, name of owner, name of tenant, etc.
      Personal information contained in real estate appraisal reports Location of an investment property, name of owner, name of tenant, etc.
      Personal information obtained in the course of employee recruitment Names, addresses, telephone numbers, etc. of job seekers
      Personal information obtained in the course of a real estate appraisal Location of an investment property, name of owner, name of tenant, etc.
      Personal information obtained during the course of solicitation of acquisition of foreign funds The title, name, and business contact of the person in charge
    7. (2) How to submit disclosure or other requests, etc.

      Please mail disclosure or other requests to the following address, and attach the necessary application forms [see section (3) below]. Also, please write in red lettering on the envelope as follows: "Envelope contains request for disclosure."

      Mitsubishi Jisho Investment Advisors, Inc.
      Officer for Personal Information Disclosure or Other Requests
      Human Resources and General Affairs Department
      6-5, Marunouchi 1-chome, Chiyoda-ku, Tokyo 100-0005
    8. (3) Documents and fees required when submitting a disclosure or other request

      When submitting a disclosure or other request, download the request form, fill out all required information, include in the envelope the proof of identity stipulated below to prove that you are the subject of the information or a qualified agent, then mail the request to the address shown above.
      If you are unable to download the request form, please mail a self-addressed return envelope to MJIA at the address shown above. We will mail a form to you.

    9. ● Proof of identity of the subject of the information

      Please include either of the following for the proof of identity:

      Duplicate of one of the following identification documents issued by a government agency bearing a photo of the individual: driver’s license; passport; special permanent resident certificate; Individual Number Card (please do not include the side on which your individual number is shown); or;

      Duplicate of two identification documents issued by a government agency which do not bear photos of the individual such as a health insurance card or a national pension handbook (please do not include the page on which your individual number is shown).

    10. ● Proof of identity required of an agent
      1. (a) Legal guardian of a minor
        Duplicates of one of the following: proof of status as legal guardian (a copy of the family register or certificate of residency) bearing the names of both the subject of the information and the guardian and their relationship; health insurance card bearing the names of both the subject of the information and the guardian and their relationship.
      2. (b) Legal guardian of an adult
        Certificate of registered matters set forth in Article 10 of Japan’s Act on Guardianship Registration, etc.
      3. (c) Appointed agent
        Power of attorney (stamped with the seal of the subject of the information) and the seal registration certificate of the subject of the information.
    11. ● Request forms
    12. (4) Handling fee for a disclosure or other request, and how to pay it

      ¥1,500 per application. Please include a check for ¥1,500 with the request form.

    13. (5) Response to disclosure or other request

      We will mail our response back to the return address provided by the applicant.

    14. (6) Purpose and retention period of personal information obtained through a disclosure or other request

      Personal information obtained through a disclosure or other request shall be limited to the information needed. The documents furnished shall be retained for two years from the date of the response to the disclosure or other request, after which point they will be destroyed and disposed of.

    15. (7) Reasons for refusing disclosure

      Under any of the circumstances set out below, MJIA may refuse disclosure. When a decision has been made to refuse disclosure, we will notify the applicant of the decision and the reason. When disclosure is refused, the standard handling fee will still be charged.

      ● The information sought is not included among the types of information described in Article 2 of the Act.

      ● Disclosure is likely to harm the life, body, property, or other rights or interests of the subject of the information or a third party.

      ● Disclosure is likely to seriously impede the proper execution of the business of MJIA.

      ● Disclosure would violate other laws and regulations.

      ● MJIA has no personal information on the applicant.

      ● The agent had no power of attorney at the time the application was submitted.

      ● There is an obvious falsehood in the requisite application documents submitted.

* MJIA may amend the "Protection of Personal Information" and "Privacy Policy" sections on this website without notice in response to amendments to laws or regulations, in order to better protect personal information, or in other cases where it MJIA deems it necessary. Please check the website from time to time.

Amended: December 1, 2019.

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